Citrus County Sheriff's Office Headquarters           1 Dr Martin Luther King Jr Avenue Inverness, FL 34450-4968
Citrus County Sheriff's Office Headquarters
1 Dr Martin Luther King Jr Avenue
Inverness, FL 34450-4968
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Records

Contact Information

Kim Helms - Supervisor:

Inverness

Phone: 726-4488
Fax: 726-0734
Jennifer Story
Annette McEwen

Crystal River

Phone: 795-4241
Fax: 795-5709
Tammy McLain
Brittney Patel

The Citrus County Sheriff’s Office Records Unit strives to furnish and maintain excellent customer service in providing records to agency staff and the public as mandated and in accordance with Florida State Statute.

We have two locations to better serve the citizens and businesses of Citrus County.

Our office in Inverness is located in the Operations building at 1 Dr Martin Luther King Jr Avenue. Our office in Crystal River is located behind Crystal River City Hall at 123 NE Highway 19.

Our office hours are Monday thru Friday, 8am to 5pm (closed for most observed holidays)

Our main office email is PublicRecords@sheriffcitrus.org

OFFENSE, ARREST, AND CALLS FOR SERVICE REPORTS

The Records Unit is responsible for providing and processing requests for offense reports, arrest affidavits, and traffic crash reports.

Offense and arrest reports may be requested in person, mail, fax, or email. Prior to sending your request, you may contact the Records Unit to confirm the offense report number, its availability, and possible fee involved.

Please allow 3 to 5 business days from the date of the incident to request the offense report.

The unit is also responsible for overseeing the retention/disposal of records, maintaining law enforcement case files, validation of entries in FCIC/NCIC, as well as assisting victims, witnesses and others seeking information contained in the records management system. Other functions include but are not limited to local background checks, sealing/expunging of records, and processing of traffic reports.

Local Background Checks

The Citrus County Sheriff’s Office ONLY conducts local checks for another law enforcement agency, Department of Children and Families, adoption, or a company/agency for the purpose of obtaining employment or volunteering working directly with juveniles, elderly, or the mentally handicapped or disabled. A form or letterhead from the prospective employer or agency is required.

Local background checks may be requested in person, mail, fax, or email.

Please allow 3-5 business days for processing.

If the local check you are requiring does not fall into the above categories, a complete history may be obtained from the Florida Department of Law Enforcement at (850) 410-8109 or www.fdle.state.fl.us

Seal or Expunge Records

FDLE provides a service through which certain criminal records can be expunged (removed from our records) or sealed (placed under highly restricted access). The laws and rules which govern expunction or sealing of criminal history record(s) include: Sections s.943.0585 - s.943.059, Florida Statutes and Chapter 11C-7, Florida Administrative Code.

For more information regarding sealing or expunging a record, please use the attached link to the Florida Department of Law Enforcement’s site: http://www.fdle.state.fl.us Once on the site, click on the A-Z Index and scroll down and click on the Sealed/Expunged Records listing.

A seal/expunge packet can be obtained at the Clerk of Courts. The packet must be correctly completed and submitted to FDLE for processing by the applicant. If approved, the applicant will receive a Certificate of Eligibility from FDLE. The applicant should then file the certificate with the Clerk of Courts and set up a hearing with a judge. If the judge approves, a court order is then originated. Once the applicant pays the required fees, certified copies of the court order is disseminated to the appropriate agencies.

Please note that a record cannot be sealed or expunged by a law enforcement agency without a certified copy of the court order.

TRAFFIC CRASH REPORTS

Per Florida Statute Section 316.066, traffic crash reports are not public record under the provisions of Florida Statute Section 119.07 for a period of 60 days after the date the report is filed with the following exceptions:

  1. The parties involved;
  2. Their legal representatives;
  3. Their licensed insurance agents;
  4. Their insurers;
  5. Persons under contract with such insurer to provide claims or underwriting information;
  6. Prosecutorial authorities;
  7. Radio and television stations licensed by the FCC;
  8. Newspapers qualified to publish legal notices and free newspapers of general circulation, published once a week or more often, available and of interest to the public generally for the dissemination of news. For the purpose of Florida Statute Section 316.066, the following products are NOT qualifying newspapers: those intended primarily for members of a particular profession or occupational group; those with the primary purpose of distributing advertising; those with the primary purpose of publishing names and other personally identifying information concerning parties to motor vehicle crashes;
  9. State and Federal Agencies authorized to have access to such reports by any provision of the law.

The State requires that anyone requesting a traffic crash report report within the first 60 days of its occurrence must complete an affidavit specifying why you are entitled to that report and that the information contained in the report will not be used for commercial solicitation. A separate affidavit must be completed for each traffic crash report that is requested. Both offices are staffed with a notary for your convenience.

**Any person, knowing that he or she is not entitled to obtain information made confidential by this section is guilty of a felony of the third degree, punishable as provided in Florida Statute Section 775.082, 775.083 or 775.084.

After the 60 days, an affidavit is no longer required to obtain a crash report.

Please allow up to 10 business days after a traffic crash has occurred or has been reported before attempting to obtain a copy of the report.

Fee Schedule
(subject to change)
  • Local background checks are free of charge
  • $ .15 per single sided copy
  • $ .20 per double sided copy
  • $1.00 per photograph
  • $5.00 per CD
  • Postage fees when applicable are also assessed
  • Extensive requests

As provided for by Florida State Statute 119.07 and the Florida Attorney General’s Office, when the nature or volume of public records to be inspected or provided requires extensive use of information technology resources, extensive clerical assistance, supervisory assistance or both, an additional fee will be charged for requests requiring extensive research and production time. The fee for extensive requests is $7.00 for each half hour.

  • $14.00 per audio or 911 calls
    • One call requires a deposit of $10 with remaining balance due upon completion.
    • If more than one call is requested, a 50% deposit is required with the balance due upon completion.

You may use the link to print a PDF copy of the request form (add link to form).

Please complete and submit the request form along with the required fee to Rachel Warner.

Examples of Public Record Exemptions

Active criminal intelligence information
Baker act information
The identity of an individual who calls 911
Social security numbers
The addresses and telephone numbers of a victim of aggravated battery, aggravated stalking, domestic violence, and harassment
The identity of a victim of a sex offense, child abuse, and neglect and exploitation of the elderly

UCR DATA AND ITS USEFULLNESS

UCR crime statistics are used in many ways and serve many purposes. They provide law enforcement with data for use in budget formulation, planning, resource allocation, assessment of police operations, etc., to help address the crime problem at various levels. Criminal justice researchers study the nature, cause, and movement of crime over time. Legislators draft anti-crime measures using the research findings and recommendations of law enforcement administrators, planners, and public and private entities concerned with the problem of crime. The news media use the crime statistics provided by the UCR Program to inform the public about the state of crime.

An agency’s UCR data should not be compared to another agency’s because there are many factors that cause the nature and type of crime to vary from place to place. UCR statistics include only jurisdictional population figures along with reported crime, clearance, or arrest data.

Comparing law enforcement agencies based solely on UCR data has serious implications. For example, if a subject or group wants to measure the effectiveness of a law enforcement agency, these measurements are not available. As a substitute, list UCR clearance rates, and attempt to understand the effectiveness of individual law enforcement agencies. This speculation is flawed as all the other measures of police effectiveness are ignored. The nature of the cleared offenses must be considered as those cleared may not have been the most serious, like murder, rape, or robbery. The agency makes many arrests like drug abuse violations, criminal mischief, traffic infractions, and fraud which demonstrate police activity but are not considered in the clearance rate. The UCR clearance rate was not designed to provide a complete assessment of law enforcement effectiveness.

In order to obtain a valid picture of an agency’s effectiveness, consider the agency’s strength and resources; crimes, clearances, and arrest rates; along with other appropriate factors.